Secrets to Productivity


Ben Yoskovitz is holding a group writing project called The Ultimate Guide to Productivity Char at Essential Keystrokes tagged me to take part. It is also well worth taking a look at Randa Clays secrets to productivity

Its kind of ironic really, Char tagged me for my input on productivity when I was reading her blog and not doing what I was supposed to be doing. Still I guess minor lapses are allowed :) .

I think one of the biggest tips I have is to write everything down – lists, lists, list. At the beginning of the week I create a list of all the live jobs I have and the dates they are due in. Then I try and break that down into days of the week to try and plan in all the work I need to get done I generally do this in quark and keep updating the list but I have created a work planner pdf to show you the method I use. As soon as a job comes in I try to write it down even if its something as simple as remembering to email someone later in the day. I also find that a list makes me far more aware of what I have to do during the day. You set yourself a goal for the day and hopefully you achieve it. Its kind of satisfying to delete things from the list too. There have been a few times I have thought I had done everything I needed to do for the day, glance at my list and realised I have missed something – so although it might sound a bit obsessive it works for me.

If I have a lot of work on I find starting earlier in the morning more effective than working late. When you start early there are no distractions – few emails and no phone calls, whereas I find in the evening you there are many more distractions and it is harder to concentrate.

One other tip that I try not to do too often – is if I am really busy I will turn my email off for an hour or two. Email is incredibly disruptive, a reply here and there, a quick sending someone a logo all adds up to a lot of lost time not used very effectively.

Anyone can take part in writing their tips to productivity, but if any of you have time or are interested I would like to tag -

Kevin at Blogging Tips
Ahsan at Barely Average Blog
Asgeir at Asgeir
David at David Airey
Santosh at Santosh P

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  1. Posted May 6, 2007 at 3:50 pm | Permalink

    Nice post and some good tips here. Getting a picture at the beginning of the week of what deadlines are falling where is a great way to keep on top of things. Thanks for mentioning my post – that was nice of you.

  2. Posted May 6, 2007 at 5:23 pm | Permalink

    Trying out a similar work schedule just now – will see how it works out.

    So far, not so good as I’m meant to be doing letterheads just now…

  3. Posted May 6, 2007 at 5:51 pm | Permalink

    Hi Randa,

    Thanks and no problem for the mention.

    Matt, I know the feeling its easy to get diverted.

  4. Posted May 7, 2007 at 6:34 am | Permalink

    I have to make another suggestion.
    Have you by any chance visited Google Calendar? (that is if you have a gmail account)

    Google Calendar is an amazing way to Organize yourself and keep track of everything.

    btw, if you dont have a gmail account now it is free to Sign Up.

  5. Posted May 7, 2007 at 10:59 pm | Permalink

    Really cool blog! I like designers because I have always wanted to be one!!!

    Any who, I hope to get some pointers on some projects I am working on…Keep up the blog!!!

  6. Posted May 8, 2007 at 3:06 am | Permalink

    For me I’d have to cancel my internet and cable tv accounts. But that’s a little hard to do…

  7. Posted May 10, 2007 at 5:49 am | Permalink

    Thanks for the link back.. But requesting to change my initial its ‘Santosh P’ NOT Santosh pP.

    I am doing a detailed review of yours and few other blogs very soon :)

  8. Posted May 10, 2007 at 6:53 am | Permalink

    Sorry Santosh,

    My finger must have got stuck on the P, its changed now.

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